DEPOSIT:

A deposit of 1/3 of your estimated proposal is due at time of booking, unless other arrangements have been made. 

FINAL PAYMENT:

Final Payment for your event is due 5 days prior to your event date for all events. Payment plans and terms are available upon request and must be specified at the bottom of this agreement.

FINAL GUEST COUNT:

Final Guest Count, not subject to reduction, is due 5 days prior to your event date(s). If you need to increase your guest count, within 5 days of your event date, we will make every effort to accommodate your request. However, an additional fee and charges MAY apply beyond the normal agreed upon expenses outlined.

PAYMENT METHODS:

All prices quoted are based on a cash/check purchase. All clients wanting to pay via MasterCard, Visa, Discover, and American Express will be assessed an additional non-cash payment charge of 3% per the amount of transaction.

SERVICE CHARGE:

BBK Charges 18% Service Charge on every event. At the client’s discretion, any extra tip or gratuity will go directly to the service staff.

TIMELINE:

You may be billed for additional staff hours if your event does not reasonably adhere to the agreed upon timeline.

CANCELLATION BY CLIENT / VENUE / ACTS OF GOD:

All prepayments and deposits are returned in full if your  event is cancelled by you, your venue (proper paperwork must be supplied) or by Act of God, 180 days or more, from your event date (minus $500.). If the event is cancelled, between 90 days and 179 days from your event date, all prepayments and deposits are returned  to you in full (minus 50% of your deposit amount up to but no more than $1,500.00).If the event is cancelled, within 89 days of your event  date, all deposits and prepayments are forfeited in full.If BB is able to re-book your date with a similar event, depending on availability, that request will be granted, and all payments will be transferred to the new event date with an addendum made to the contract. However, if we are unable to accommodate a new date all prepayments and deposits are returned in full (minus$ 500.00).

CANCELLATION BY BROWN BUTTER CATERING:

BB reserves the right to terminate this contract for any reason. IF BB terminates this contract within 30 days of your event your event date, all deposits and prepayments will be returned in full within 14 days.

CHANGE OF EVENT DATE or VENUE:

BB will apply the entire balance of your deposits and prepayments, towards  another event. If there is a change of date, please let the BB management staff know as soon as possible so we can check out availability and try to accommodate your new date. If there is a venue change, please let the BB management team know as soon as possible so we can check with the terms and conditions of the new venue. All costs are subject to change.

DAMAGE:

BB assumes no responsibility for ANY damage or loss of any merchandise, alcohol, equipment, furniture, clothing or other valuables prior to, during or after the event. We will do everything possible to ensure that all of your supplies, rentals and equipment are cared for and maintained in good working order and without any damage by our service team.

BB LIABILITY:

BB is only liability, for third party claims, will be for actions caused by BB and/or the negligent conduct of its employees.

THIRD PARTY LIABILITY:

BB assumes no responsibility for the conduct of guests, members and third parties hired to provide services.

UNLAWFUL ACTIVITIES:

The client will comply with all the laws of the United States and local government, all municipal ordinances and all lawful orders of police and fire departments, and will not do anything on the premises in violation of any laws, ordinances, rules or orders. If unlawful activities are occurring on the premises, and noticed by the BB staff, it will be brought to the attention of the contract guarantor, and if the BB management team onsite of the event feels it to be unsafe for our staff, they have the right to cancel all service with NO refund granted.

STORAGE:

Prior approval from BB management is required for any items stored before, during or after an event. BB is not responsible for any lost, damaged or stolen property.

BAR/ BEVERAGES:

Client assumes the right to provide all or part of their bar, or beverage supplies as needed. BB may provide beverage service or Bar Support in one of the following manners:

  1. Client will provide and handle ALL alcoholic beverages. Non – alcoholic beverages are supplied by BB catering depending on the contract. 
  2. Client or BB will arrange for a hosted bar service by an outside vendor. Minimum sales and/or possible labor charges are required for this type of service. Client will pay the outside vendor directly. BB has no dealings with agreements made with outside bar vendor.
  3. Client or BB will arrange for a cash bar host by an outside caterer. Minimum sales and/or possible labor charges are required for this type of service. Client will pay the outside vendor directly. BB has no dealings with agreements made with outside bar vendor.

RENTALS:

You may provide all or part of your own rental items for your event. BB  may give you an estimated cost list of rentals for your event. You may change cancel those items at anytime, however, certain items may incur RESTOCKING & CANCELLATION Fees. If BB is coordinating rentals, on your behalf, through an outside rental company, you may be required to pay the rental company directly. 

This information will be specified in your contract agreement. Certain rental items may be provided by BB. Any loss or damage to ANY rentals will be billed to you after your event.

MENU/FOOD QUANTITIES:

BB will prepare between 5%-10% overage based on the final number of guests we receive from you. Part of this overage is to include feeding of the BB staff and/or vendors. NO overage will be provided for bag/box lunches, unless specified within your contract.

LEFTOVERS:

BB, you and or your guests may package up all leftovers that are not able to be reused by BB. You the client are responsible for providing appropriate containers to place leftovers into unless specified. If you do not have appropriate containers, all food will be disposed of or taken back to our kitchen. Once at our kitchen we are no longer required to give you those leftovers. In accordance with Health Codes, BB reserves the right to discard any food items where there is a reasonable risk for food borne illness to occur.

MENU COST:

All menu prices are subject to change within 14 days of your event. If a drastic change in an ingredients within your menu occurs you will be notified and given you two options,

  1. A new cost (maintaining your present menu) will be assessed based on current market prices and you may agree to the new price. – OR –
  2. A substitute menu item(s) will be presented to you in order for you to maintain the agreed upon (per person/platter) menu price within your event contract.

GUEST COUNT OVERAGE:

You will ONLY be charged for the guaranteed number of guests served, unless you have more attendee’s than the guaranteed amount and BB was notified. If there are more unknown attendees, the day of your event food may not be able to serve all guests being that meal was prepared for a certain number of guests. 

GUEST COUNT REDUCTION:

If your final guest count is reduced, 20% or more than your latest estimated guest count, BB must be notified IMMEDIATELY so the meal can be adjusted. NO count reduction will be honored within 14 days of the event.